Introduction

Central Contractor Registration (CCR) is the primary registrant database for the U.S. Federal Government. CCR collects, validates, stores, and disseminates data in support of agency acquisition missions, including Federal agency contract and assistance awards. Please note that the term “assistance awards” includes grants, cooperative agreements and other forms of federal assistance. Whether applying for assistance awards, contracts, or other business opportunities, all entities are considered “registrants”.

Both current and potential federal government registrants are required to register in CCR in order to be awarded contracts by the federal government. Registrants are required to complete a one-time registration to provide basic information relevant to procurement and financial transactions. Registrants must update or renew their registration at least once per year to maintain an active status. In addition, entities (private non-profits, educational organizations, state and regional agencies, etc.) that apply for assistance awards from the Federal Government through Grants.gov must now register with CCR as well. However, registration in no way guarantees that a contract or assistance award will be awarded. 

CCR validates the registrant information and electronically shares the secure and encrypted data with the federal agencies’ finance offices to facilitate paperless payments through electronic funds transfer (EFT). Additionally, CCR shares the data with federal government procurement and electronic business systems. 

Please note that any information provided in your registration may be shared with authorized federal government offices. However, registration does not guarantee business with the federal government. 

Who registers in CCR?

According to the Federal Acquisition Regulation (FAR) policy FAR 4.1102 (October 1, 2003), “Prospective contractors shall be registered in the CCR database prior to award of a contract or agreement.”  Federal Acquisition Circular (FAC) 2001-16 amends the FAR policy to require contractor registration in the CCR database effective October 1, 2003. According to the Defense Federal Acquisition Regulations Supplement (DFARS) policy, DFARS 204.7302, prospective registrants must be registered in CCR prior to the award of a contract—basic agreement, basic ordering agreement, or blanket purchase agreement.  FAR clause 52.232-33 requires registration for payment.

Organizations applying for assistance awards (e.g. grants and cooperative agreements) from the Federal Government through Grants.gov. Individuals applying for Federal assistance awards are not required to register with CCR unless a particular Federal agency requires the registration or the individual is applying for an assistance award through Grants.gov.

Prime contractors are not required to have their subcontractors register in CCR. If a prime's subcontractor wants to bid directly for contracts with the federal government, it should register in CCR. 

How to Register

Enter your registration on-line through the World Wide Web (www):

Step 1:  Access the CCR online registration through the CCR home page at http://www.ccr.gov. Click on “Start New Registration.”  You must have a Data Universal Numbering System (DUNS) Number in order to begin the registration process.  Go the DUNS Number page of this site to learn more.

Step 2:  Complete and submit the online registration. If you already have the necessary information on hand (see below), the on-line registration takes approximately 1 hour to complete, depending upon the size and complexity of your business or organization. 

Additional important information for Web users

When you register via the Web, a temporary confirmation number will be assigned to you so that your application can be saved in the event you are unable to complete it during your initial online session. It is important that you write down your temporary confirmation number as you must have it, along with your D-U-N-S Number, to resume your application. Clicking “Validate/Save” will save the incomplete registration. A list of information you are missing will appear on the “Show Errors” list. Registrations in process are saved for up to 120 days for your convenience. Once your complete registration is submitted, the confirmation number becomes invalid. A Trading Partner Identification Number (TPIN) will replace it when the registration is active.

How to Know Your Registration Was Successful

You will be unable to complete your registration on-line unless all of the mandatory information is provided. You will be notified of missing information by a list of “errors” on each page when you click “Validate/Save”. Once you have provided the information, click “Validate/Save” again to verify that all necessary fields are filled. 

If your registration was submitted successfully, the CCR Primary POC will receive notice either by U.S. Postal Service or email. The email notice contains a method to access your confidential Trading Partner Identification Number (TPIN). The TPIN access information is sent separately for security reasons.

Receipt of your TPIN is your confirmation that you are successfully registered in CCR. The confidential TPIN allows access to your CCR data and is required to make or request any changes or updates to your registration. The TPIN is not to be used on contracts or other federal government paperwork. 

In addition to receiving these letters, you can verify the status of your registration on-line by visiting CCR's homepage at www.ccr.gov and clicking on “Search CCR”. When prompted, enter your DUNS Number and click “Search”. The registration status is located at the top of the page.  Valid Statuses are:

- Active: Registration is Active.

- Registered/Active Pending: Registration is in process of being validated.

- Inactive: Registration has been cancelled or has expired.

- Invalid: DUNS Number is incorrect. Contact D&B to verify the DUNS Number.

Maintaining Your CCR Registration

Your Responsibilities

You are responsible for ensuring the accuracy of your registration. You must use your DUNS Number in conjunction with your TPIN number when making any changes to your profile. 

You are responsible for updating all of your registration information as it changes, including ensuring that all changes to D&B and IRS are reflected in your CCR registration. Remember that the Legal Business Name and Physical Address information are now automatically input into your registration from D&B and it is your responsibility to keep this information updated at D&B. Companies within the U.S.A. may contact D&B at 866-705-5711. U.S.A. and non-U.S.A. companies may also use the web at  http://fedgov.dnb.com/webform/ to search, revise information, or request a DUNS Number. You must renew your registration at least every 12 months from the date you previously registered.  However, you are strongly urged to renew more frequently to ensure that CCR is up to date and in synch with changes that may have been made to DUNS and IRS information. If you do not renew your registration, it will expire. An expired registration will affect your ability to receive contract awards or payments, submit assistance award applications via Grants.gov or receive certain payments from some federal government agencies.

Please remember that once you cancel your registration, all payments, if payments are being made, will cease. A registrant must remain active in CCR until all payments are made to avoid discontinuation. 

You may voluntarily delete your registration at any time by going online with your D-U-N-S Number and TPIN or contacting the CCR Assistance Center at (888) 227-2423 or (269) 961-5757 (DSN: 661-5757). If you delete your registration, your information will be removed from the CCR database. If you delete your registration by mistake, you may also call to reinstate that registration.

In the event the E-Business POC leaves your organization, you must ensure that his or her alternate and successor have the information they need to fulfill the E-Business POC role.  For instance, the E-Business POC must know the names, contact information, and access privileges of each POC.

In the event the Registrant (also known as the CCR POC) leaves your organization, you must ensure that his or her alternate and successor have reference materials they need to continue the CCR update process. For instance, the CCR POC should have access to reference guides, names, and contacts of individuals involved with the CCR registration process and other information needed to update the CCR record.

To initiate any changes or submit a renewal

Changes can be made to your registration by:

Step 1:  Going to CCR's home page, http://www.ccr.gov, and clicking on Update or Renew Registrations Using TPIN.

Step 2:  Enter your DUNS Number and TPIN, and then click “Submit”. 

Step 3:  Make the necessary changes, and then click the “Validate/Save Data” button for an update to register in the system. 

To submit a renewal with no changes, follow the same steps listed above with the exception of making changes to your information. Reminder: you must click “Validate/Save Data” or the Renew Profile button in Registration Tools to activate the renewal even if none of your information has changed. Please be aware that new requirements may have been implemented since your last visit. You may receive an error on your renewal if a new requirement isn't fulfilled.

To cancel an active registration

Go to www.ccr.gov and click on “Update or Renew Registration Using TPIN”. Enter your DUNS Number and TPIN and click “Submit”. On the next screen click “Delete Profile” in the upper left corner to cancel your registration.